The logistics department is a fast-paced team who thrive on the delivery of interchangeable infrastructure and site set ups throughout the calendar year. The team manage the end-to-end delivery of logistics for all live events and activities. Providing onsite support during the events and engage with a multitude of internal and external stakeholders to deliver an efficient solution for all logistical needs and challenges.
JOB PURPOSE
Silverstone is looking for a proactive Logistics Assistant to support the Logistics Supervisor in delivering the set up & breakdown of all events. Maintaining the appearance of the venue, distributing furniture and equipment across site, in a timely & professional manner. Providing high-end service to all stakeholders
KEY RESPONSIBILITIES
- Support in the setup and breakdown of all events as instructed by the Logistics Supervisor, Logistics Manager or Event Manager.
- Responsible for the storage and distribution of all furniture and equipment across the site on a day-to-day basis, ensuring the right inventory is delivered & set up to the right location, at the right time.
- Ensure your daily tasks are signed off by the Logistics Supervisor. Ensure you are aware of daily health and safety changes to site. Assisting on live events where required.
- Ensuring both front & back of house areas are kept clean and tidy, to the highest standard, at all times, including storage areas. Assist the Logistics Supervisor in maintaining a site asset inventory, including sensitive equipment, operating a tracker sign-in/out accountability system for such items.
- Ensuring all equipment both internal & external is accounted for, maintained to a high quality, stored suitably, and taken care of.
- Ensure all external hire equipment is inspected on receipt by the department and on collection, reporting any issues to the Logistics Supervisor.
- Reporting equipment failure, damages and missing equipment to the Logistics Supervisor or Manager. Ensure that all internal and external deliveries are loaded and offloaded safely by the correct method.
- Responsible for driving company vehicles across site, moving, returning, and positioning inventory assets or goods in a safe manner.
- Ensure all vehicles, buildings and storage areas are secure and locked at close of business each day.
- Understanding of Risk Assessments and safe ways of working, making sure the correct PPE is used for the required task. Ensuring vehicles and equipment have before and after use checks, recording information.
TEAM RESPONSIBILITIES
- Being punctual and presentable.
- Conscientiously completing all tasks to a high standard and within agreed time frames.
- Always upholding the professional image and culture of the Silverstone Team.
- Supporting the Silverstone Team to delivery high-standard customer experience and service.
PERFORMANCE RESPONSIBILITIES
Performance will be monitored against the following:
- Objectives set through the Personal Development Review (PDR) process.
KEY RELATIONSHIPS
- Corporate Events and Public Events Teams
- All internal departments. The key business areas critical to the success of our events including AV, venue services, facilities & estates, and health & safety.
- Third party venue users, suppliers, and contractors.
KNOWLEDGE, SKILLS AND QUALIFICATIONS
- Previous experience within a similar role.
- Fluent in written and spoken English.
- Strong communication skills.
- ‘Hands on’ role, whereby lifting and carrying of inventory is required, on a daily basis.
- Polite and empathetic manner.
- Ability to work well under pressure and to tight deadlines.
- Excellent attention to detail, and pride in your work.
- Proactive & solution driven, with a can-do attitude.
- A flexible approach to working hours, irregular hours, including weekends and evenings.
- Full clean UK driving license.
- Forklift Certificate and/or Telehandler licence (desirable).
- Class 2 HGV licence (desirable).
- Manual Handling certificate.
