The logistics department is a fast-paced team who thrive on the delivery of interchangeable infrastructure and site set ups throughout the calendar year. The team manage the end-to-end delivery of logistics for all live events and activities. Providing onsite support during the events and engage with a multitude of internal and external stakeholders to deliver an efficient solution for all logistical needs and challenges.
JOB PURPOSE
Silverstone Circuits is looking for an experienced and driven Site Supervisor to support with the strategic logistic site plan for major events and day-to-day business. Working with all internal and external stakeholders in the planning and operational delivery of all temporary infrastructure, equipment & furniture across site.
SUSTAINABILITY
We don’t just look after our team and our fans. We want to look after our world too. We're committed in our responsibility to reach our zero-carbon goal. So, we've adopted greener methods within our workplace, donated more than 20 tonnes of surplus food, and installed over 2,700 solar panels which generates 13% of our venue’s power - with all other energy from 100% renewable sources. Our dedication has earned us Three Star FIA Environmental Accreditation, but this is just the start.
KEY RESPONSIBILITIES
- Assist the Logistics Manager with the planning, coordination and delivery of all build and derig requirements for temporary infrastructure in line with the agreed project plan, across the calendar of events.
- Ensuring the build & breakdown schedules are kept up to date for all major events, liaising regularly with all internal and external stakeholders.
- Oversee the build and derig stages of the ‘live’ event, including but not limited to, receiving and siting temporary infrastructure, distribution of furniture & overseeing land hire dates, ensuring timelines are being adhered to.
- Liaising with third party suppliers & contractors on delivery & collections schedules, ensuring the relevant departments are kept updated. Ensuring deliveries of temporary infrastructure arrive on to site safely, at the correct time, inspected for compliance, and issues reported to the Logistics Manager & Event Manager.
- On return, all infrastructure is to be inspected before being off hired.
- Assist throughout the live events. Working closely with our CAD Designer to build & maintain site plans/overlays for major events. Actively seek logistics efficiencies both in terms of financial cost effectiveness and practical operations.
- Forward thinking & initiative-taking on critical timings. Ensure you are aware of daily health and safety changes to site. Control & document all external site asset inventory.
- Reporting equipment/asset failure, damages, and missing items to the Logistics Manager. Responsible for driving company vehicles across site, moving, returning, and positioning inventory assets or goods in a safe manner.
- Ensure all vehicles, buildings and storage areas are secure and locked at close of business each day.
- Follow & update Risk Assessments and Standing Operating Procedures to create a safe working site.
- Ensuring the correct PPE is used for the required task. Ensuring vehicles and equipment have before and after use checks, recording information.
TEAM RESPONSIBILITIES
- Managing contractors and/or additional casual staff as required.
- Attending operational meetings on behalf of the Logistics Manager (where required), cascading information as required.
- Being punctual, presentable, and upholding the professional image and culture of the Silverstone Team at all times.
- Conscientiously completing all tasks to a high standard and within agreed time frames.
- Supporting the Silverstone Team to delivery high-standard customer experience and service
PERFORMANCE RESPONSIBILITIES
Performance will be monitored against the following:
- Ownership and completion of events/projects in a timely manner
- Budget management
- Teamwork
- Objectives set through the Personal Development Review (PDR) process.
KEY RELATIONSHIPS
- Facilities and Estates Team.
- Venue Services Team
- BGP Operations and Public Events Teams
- Corporate Events and Catering departments
- Health and Safety team
- Heads of Departments
- External third-party suppliers and Contractors
KNOWLEDGE, SKILLS AND QUALIFICATIONS
- Experience working within the events industry ideally on major public events, within a similar role.
- Project management experience.
- CAD overlay knowledge & understanding.
- Ability to build and maintain collaborative professional relationships & manage internal and external stakeholders.
- ‘Direct’ role whereby lifting and carrying is required.
- Polite and empathetic manner, with eye for detail & pride in your work.
- Ability to work well under pressure and to tight deadlines.
- Proactive & solution driven, with a can-do attitude.
- A flexible approach to working hours, irregular hours, including weekends and evenings.
- Full clean UK driving license.
- Forklift Certificate and/or Telehandler licence (desirable).
- Class 2 HGV licence (desirable).
