Silverstone Golf Club Campsite
Rules, Regulations & Notifications
SILVERSTONE GOLF CLUB CAMPSITE RULES, REGULATIONS & NOTIFICATIONS
Admittance to the Campsite is subject to agreeing to the campsite rules, regulations and notifications of the Company including all health restrictions imposed and it is the responsibility of all visitors to ensure that they can comply with such. Any breach of the rules and regulations may result in the Company requesting the Campers to leave the Campsite without refund or compensation.
- DEFINITIONS
- LOCATION
- OPENING HOURS
- CONFIRMATION BOOKING EMAIL / E-TICKETS
- PITCH SIZES
- ELECTRICAL HOOK UP
- RULES & REGULATIONS APPLICABLE TO PITCHES
- RULES & REGULATIONS APPLICABLE TO ELECTRICAL HOOK UP PITCHES
- MOVEMENT OF VEHICLES WHILST ON THE CAMPSITE
- PROHIBITED ITEMS
- FACILITIES AND ENTERTAINMENT
- NOISE
- HEALTH AND SAFETY REGULATIONS
- LIABILITY OF THE COMPANY
- USE OF COMPANY OR PERSONAL INFORMATION
- THESE RULES, REGULATIONS & NOTIFICATIONS
1 DEFINITIONS
1.1 The following definitions apply in the Rules & Regulations:
“Campers” relates to any person (s) camping at Silverstone Golf Club, located at Silverstone Road, Buckinghamshire, MK18 5LH.
“Campsite” relates to camping area at Silverstone Golf Club located at Silverstone Road, Buckinghamshire, MK18 5LH.
“Company” means Silverstone Golf Club Ltd (Company Registration No: SC165230)
“SCL” means Silverstone Circuits Limited, through whom you booked and paid for your Campsite Booking.
“Events” relates to Racing Event Campsite Pitches being sold by SCL.
“General Camping Area” relates to the Campsite area allocated for pitches.
“Campsite Booking” relates to the payment made to SCL for an area of space at Silverstone Golf Club for a defined time, this booking defines the Pitch Type, Pitch Size, and the number of campers in Group.
“Pitch Size” relates to the size of pitch selected at the time of booking to accommodate the required pitch type
“Pitch” relates to the area of Campsite space purchased for a certain “Pitch Type” as defined below.
“Live-in Vehicle Pitch” relates to a pitch for either a Motorhome, Caravan and car, VW Campervan or similar, or a converted van.
“Tent Pitch” relates to a tent suitable for the pitch size booked, including a trailer tent.
“Glamping Tent Pitch” relates to a pre-erected 5 metre Bell Tent with Bed(s)
“EHU” relates to an Electrical Hook-up pitch at the Campsite for a Live-in Vehicle, or a Tent or a Glamping Tent.
“Confirmation Booking Email” relates to the document issued at the time of booking with SCL
“Lead Camper” relates to the Camper who made the booking, and whose name will be on the Confirmation Booking Email.
“Group” relates to a group of Campers who intend to Camp on the same pitch, or near/ next to each other.
“Prohibited Items” relates to the listed items in clause of these Terms and any further items listed on our Website at any given time.
“Extra Car” relates to any additional vehicles you are bringing onto the Campsite, not included in your pitch fee.
“Pitch Fee” relates to the amount you have paid to SCL in accordance with what you have booked.
“Website” relates to the website at http://silverstonecampsites.co.uk.
2.LOCATION.
2.1 The Campsite is located at the following address: Silverstone Golf Club, Silverstone Road, Stowe, Buckingham, Buckinghamshire, MK18 5LH
3.OPENING HOURS
3.1 The opening times of the Campsite gates will be confirmed closer to the event and will be listed on our Website.
3.2 Should a Camper arrive outside these opening times as stated on our Website as in clause 3.1, the Camper will not be permitted to pitch on the Campsite.
4.CONFIRMATION BOOKING EMAIL / E-TICKET
4.1 Upon booking, the Lead Camper will be issued a Confirmation Booking Email from SCL. E-Tickets (issued by SCL) can be downloaded upon further instruction from SCL closer to the event. These E-Tickets will allow the Camper/s access onto the Campsite.
4.2 Should a Group of Campers be arriving at different times at the Campsite, each camper must hold a copy of the relevant E-Tickets to gain access onto the Campsite.
4.3 The E-Tickets must relate to what the Lead Campers intends to set up on the pitch, in relation to a Tent Pitch or a Live in Vehicle Pitch, Pitch size and whether they selected the EHU option or not at the time of booking and payment as well as the number of campers booked and paid to attend.
4.4 Each Camper confirmed within the number of Campers on Booking and holding the relevant E-Ticket will be issued with the relevant wristband for the duration of their stay on the Campsite and will allow the Camper access to the Campsite at the main gate. The wristband should always be worn, and should a camper be found not wearing the relevant wristband, they may be asked to leave the campsite and re-entry onto the Campsite may be refused.
4.5 Any amendments or alterations to your “Campsite Booking” is to be made through SCL prior to arrival.
5.PITCH SIZES
5.1 Whilst the Company endeavours to make the pitch sizes as close as possible to the specified size, it cannot guarantee a pitch size will be exactly the size specified.
5.1.1 The following Pitch Types are available in the following Pitch Sizes:
Standard 7m(D) x 7m(W) Tent + 1 Car (No Vans) Pitch Standard Electric 7m(D) x 7m(W) Tent + 1 Car or 1 small Van Pitch Large 8m(D) x 8m(W) Tent or 2 x 2 Man Tents + 2 Cars (No Vans) Pitch Large Electric 8m(D) x 8m(W) Tent or 2 x 2 Man Tents + 2 Cars Pitch Large 8m(D) x 8m(W) Live-In-Vehicle +1 Car Pitch Large Electric 8m(D) x 8m(W) Live-In-Vehicle +1 Car Pitch Extra Large Electric 10m(D) x 8m(W) Live-In-Vehicle + 2 Cars Pitch
5.1.2 The Lead Camper must ensure that the correct pitch size is booked correctly at the time of booking.
5.1.3 Customers will be permitted to pitch the following: on each pitch type: • Standard 7m(D) x 7m(W) Tent + 1 Car (No Vans) Pitch 1 Family sized tent & 1 car OR 2 x 2 man tents & 1 car. No vans will be permitted on this Pitch. • Standard Electric 7m(D) x 7m(W) Tent + 1 Car or 1 small Van Pitch 1 Family sized tent & 1 car or 1 small van • Large 8m(D) x 8m(W) Tent or 2 x 2 Man Tents + 2 Cars (No Vans) Pitch 1 Family sized tent & 2 cars OR 2 x 2 man tents & 2 cars. No vans will be permitted on this pitch. • Large Electric 8m(D) x 8m(W) Tent or 2 x 2 Man Tents + 2 Cars Pitch 1 Family sized tent & 2 cars OR 2 x 2 man tents & 2 cars • Large 8m(D) x 8m(W) Live-In-Vehicle +1 Car Pitch 1 Live In Vehicle & 1 car. • Large Electric 8m(D) x 8m(W) Live-In-Vehicle +1 Car Pitch 1 Live-In-Vehicle & 1 car. • Extra Large Electric 10m(D) x 8m(W) Live-In-Vehicle + 2 Cars Pitch 1 Live-In-Vehicle & 2 cars.
Live-In-Vehicle is either a Motorhome / Caravan / Campervan / Converted Van that you will be sleeping in.
No Live-In-Vehicles over 9.5m in length will be permitted on the Campsite.
6. ELECTRICAL HOOK UP
6.1 A Camper who requires the EHU for their pitch, will need to ensure they do so at the time of booking, due to the limited numbers available. It is not guaranteed that the EHU will be available later.
6.2 EHU are available for pitches on the pitch sizes referred to in clause 5.1.1
7. RULES & REGULATIONS APPLICABLE TO PITCHES
7.1 There will be a limited number of pitch types available, and the purchase of these is subject to availability. Pitch type prices for all types are advertised on the Website and may be different depending on the date (s) being booked.
7.2 All Campers must pitch as directed by the Company’s representatives at the Campsite and must not encroach on any other pitch and consider fire limitation, safety, and access. If the pitch is judged to pose a risk to the safety and comfort of others, the Camper(s) may be asked to move.
7.3 Campers are not to use (or carry) flag poles where there are power lines above. In the event of weather warnings being issued by the Local Authority, you may be advised to lower your flagpole.
7.4 Once a Camper has downloaded the relevant E-Tickets, this will give the camper (s) access to the campsite for the specified event and must be cleared, and the campsite vacated by midday on the Monday after the event.
7.5 Any amendments or alterations to the pitch required must be done so, subject to availability, prior to their arrival. The cut off date for changes and amendments will be confirmed by SCL.
7.6 Pitches are allocated at the discretion of the Company’s representatives at the Campsite.
7.7 Pitches on the campsite are not pre allocated and cannot be reserved prior to arrival. The Company cannot guarantee that members of the same group will be allocated on adjacent pitches.
7.8 If a Camper’s equipment (including any additional vehicles spaces purchased) will not fit onto the Pitch booked, the Company will request the Camper (s) to purchase an additional pitch or upgrade to a larger pitch. This will be subject to availability and the Company reserves the right to ask the Camper to leave the Campsite. No refund will be given in these circumstances.
7.9 The “Company” is unable to offer refunds or credit notes as all bookings are made with SCL.
7.10 Campers should be courteous with their pitching on the Campsite and only pitch with the allocated pitch size. Any Camper not adhering to this, will be asked to reduce their space they have used.
7.11 Weather permitting, Campers will be permitted to park their vehicle/s on the pitch, within the Pitch Size booked. In the event of adverse weather, an alternative area will be allocated for campers to park their vehicles which will be away from their tents and Live in Vehicles.
7.11.1 Parking of any vehicles on the Campsite will remain at the discretion of the Company’s representatives at the Campsite.
7.12 A Camper may only use the pitch for camping and not for commercial purpose. No unauthorised trading is permitted on the Campsite or car park or the Company’s grounds.
7.13 The “Company” and the Company’s representatives at the Campsite, reserve the right to judge acceptable noise levels or behaviour of Campers. The “Company” reserves the right to exclude or eject any Camper (s) from the Campsite if it is considered that the behaviour of such Camper (s) to be objectionable, a risk to health and safety and that of another Camper(s), or likely to cause damage or bring the Campsite into disrepute. In this case, no refunds will be given by SCL and the Camper (s) shall indemnify the “Company” against all and any losses, costs, damages, liabilities, claims, demands and expenses suffered or incurred by the Campsite arising out of any exclusion, ejection, or termination under this clause.
7.14 The “Company” reserves the right to refuse any reservation without explanation.
7.15 Campers may use only gas barbeques on the Campsite. No charcoal or disposable or instant barbeques will be permitted.
7.15.1 Campers will not be permitted to use their gas camping stoves or gas barbeques inside their tent, awning, or vehicle.
7.16 Campers should only drink water from the designated drinking water points.
7.17 Campers are not permitted to cut/ remove/ damage any trees or vegetation on the Campsite.
7.18 Campers 16 years and older require an “Adult” camping ticket. Children aged 5-15 years require a “Child” camping ticket. Children Under 5 years do not require a camping ticket. The “Company” reserves the right to require photographic evidence of proof of age. All Children must always be accompanied and supervised by their parent, guardian or carer.
8. RULES AND REGULATIONS APPLICABLE TO ELECTRICAL HOOK UP PITCHES
8.1 EHU Pitch bookings cannot be pitched alongside non EHU Pitches due to the location of both these Pitch Types on the Campsite.
8.2 The Company will provide one 6amp single phase CeeForm socket on a distribution board in in an area on / near the Campers Pitch if booked with EHU.
8.3 Each Camper who has booked an EHU pitch must provide a suitable cable to facilitate their hook up from the pitch-side distribution board as follows:
8.3.1 For an EHU Tent Pitch, this cable should be a 16a single phase CeeForm plug (blue) with an appropriate grade of double insulated, three core outdoor cable, 1.5mm or larger) twin and earth is not acceptable). The other end of the cable should be a 13a socket with some form of protection, electrical and mechanical. Ideally the cable should be 25m in length.
8.3.2For an EHU Live in Vehicle Pitch, a cable that is double insulated, three core and of an outdoor grade that has a 16a single phase CeeForm socket on one end and a plug on the other. A minimum length of 25m cable is necessary.
9. MOVEMENT OF VEHICLES WHILST ON THE CAMPSITE
9.1 No hired live-in-vehicle drop off will be permitted on the campsite.
9.2 To avoid the risk of injury to Campers, once you have been directed to your pitch, that vehicle (car, motorbike, additional car (s), or Live-in vehicle) may not be moved (unless you are leaving the Campsite and not returning). In the event that the weather changes, or if the Company deem it necessary to request the driver of that vehicle to be moved to another area of the campsite, it will be done so by a representative of the Company.
9.3 No vehicles are permitted to parked elsewhere on site, unless directed by representative of the Company.
9.4 Campers are not permitted to drink and drive.
9.5 Any camper driving a vehicle within the campsite must hold a valid driving licence.
9.6 All vehicles on the campsite must have a valid tax, insurance, and MOT as appropriate.
9.7 The roads within the Campsite are always to be kept clear in the event of an emergency vehicle requiring access to these roads. Any vehicles blocking the roads will be removed.
9.8 Campers park their vehicle (s) on the Campsite at their own risk. The Company will not accept liability for any damage, theft, or loss to the Campers vehicle (s).
9.9 Bicycles are allowed on site but should only be ridden on tarmac surfaced roads to and from the circuit. Please be aware and take care of pedestrians.
10. PROHIBITED ITEMS
It is the responsibility of the Campers to view the updated list on the Website prior to arrival.
10.1.1 Charcoal and disposable barbeques of any sort are not permitted on site.
10.1.2 No Generators are permitted on site.
10.1.3 Monkeybikes, Minimoto, Pit Bikes, Powered Scooters, Segways / Hoverboards and Quads are strictly prohibited.
10.1.4 Generators of any type are not permitted (Electrical Hook-ups may be rented).
10.1.5 Barbeque Gas cylinders exceeding 15kg.
10.1.6 Sound systems capable of creating excessive noise.
10.1.7 Campfires, firewood and fire starters are strictly forbidden.
10.1.8 Fireworks, pyrotechnics, or smoke cannisters are not permitted.
10.1.9 Restricted & illegal substances.
10.1.10 Non-Prescription Drugs.
10.1.11 Drones or laser pens.
10.1.12 Offensive weapons.
10.1.13 Chemicals of any kind.
10.1.14 Paddling pools, swimming pools and hot tubs.
10.1.15 Pet animals.
10.1.16 Items that are deemed dangerous, offensive, or unsuitable for the safe environment of the Campsite.
10.2 The Company reserves the right to stop and search any vehicle and /or vehicle (s) on arrival and to conduct searches in relation to security at any time thereafter as appropriate to ensure the safety of all persons on the Campsite.
10.3 The Company reserves the right to refuse admission to any Camper carrying a Prohibited item and/or to confiscate the prohibited item. No refund will be issued to that camper.
10.4 A challenge 21 policy is in place for alcohol sales at the Campsite.
10.5 Unauthorised trading is not permitted within the Campsite or on Company land.
10.6 Live-In-vehicles over 9.5m in length.
11.FACILITIES AND ENTERTAINMENT
11.1 The Company will provide designated water points, toilets, and shower facilities for the use of campers.
11.2 The Company, depending on the event, may put on entertainment in the form of Live Bands and or DJ’s or provide additional facilities. The final list of facilities and entertainment will be provided on the Company’s website closer to the events
11.3 Food and beverage shall be available for purchase to eat in or takeaway at various outlets on site.
11.4 A shop will be available for essential supplies
11.5 Tv’s showing all current sports events will be available in the clubhouse and various marquees.
11.6 All entertainment, Food vendors and Screened Sports are subject to change.
11.7 Campers are asked to take note that the availability of shower/washing facilities may be reduced at time of cleaning and that queues may form in busy periods.
12. NOISE
12.1 Due to the nature of the event and being a Campsite, there will be levels of noise beyond our control. Live Entertainment on the Campsite will end at Midnight. Other Campsites in the area may have entertainment / loud music after Midnight.
12.2 We ask that all Campers respect their fellow campers and keep noise to a minimum.
12.3 Any Campers creating a disturbance, will be asked to kindly stop, and if these Campers continue to cause a disturbance, they will be asked to leave site and no refund will be offered.
12.4 An emergency number will be provided to all campers who should report any disturbance for it to be dealt with immediately.
13. HEALTH AND SAFETY REGULATIONS
13.1 In the interest of public safety, The Company reserves the right to ask Campers to leave the Campsite at any time for safety reasons or immediately after the Event. Re-admission will only be allowed if it is safe to do so.
13.2 The Company reserves the right to impose/ and or update such health restrictions, warnings, or guidance at any time of admittance to, and/or in relation to behaviour at, the Campsite as the Company considers appropriate, taking into account current circumstances at the that time or in response to any guidance or requirements issued by the Government, Public Health England, any other governmental, judicial, or regulatory authority or issued by any rights holder or governing body. Any requirements, changes or updates will be communicated via our Website, email, or notices at the Campsite.
13.3 The Company may also implement and operate any health check system which it considers appropriate (such as a temperature check) before entry to the Campsite or its facilities.
13.4 The Safety measures introduced by the Company are designed to reduce the risks identified in connection with the health restriction, but it is not possible to completely eradicate this risk. It is each Campers sole decision to attend the Campsite acknowledging that they do so at their own risk. Campers are responsible for their own health and safety and must not solely rely on the measures put in place by the Company.
14. LIABILITY OF THE COMPANY
14.1 You have purchased your Campsite Booking from SCL, any amendments to this booking must be made through SCL. If you wish to cancel your booking for any reason this can only be done with the agreement of SCL.
14.2 The Company will not issue refunds, credit vouchers or a replacement booking if the event is cancelled or moved to a new date.
14.3 The Company will not be liable for any delay in performing its obligations as a result of any act, episode, omission or accident beyond the reasonable control of the Company including without limitation pandemic, epidemic, outbreak, disease, quarantine, public order disturbance, flood, storm, adverse weather condition, natural event, fire, strike, lock-out or other industrial dispute even if not beyond the reasonable control of the Company, nuclear accident, act of God, war, terrorist activity, riot, civil commotion, malicious damage, act of government, compliance with any change to law, statutory guidance, non-statutory guidance, rule, regulation and/or direction, accident breakdown of plant or machinery , non-performance by suppliers or subcontractors and interruption or failure of utility service.
14.4 Nothing in these Rules, Regulations & Notifications shall limit or exclude the Company’s liability for death or personal injury caused by its negligence, or the negligence of its employees, agents, or subcontractors (where applicable) or any matter in respect of which it would be unlawful for the Company to restrict liability.
14.5 All property and items brought onto the Campsite by any Camper (s) is the sole responsibility of the Camper (s) and at the sole risk of the Camper (s). The Company shall not be held liable or responsible for any loss or damage to any property, including and not limited to, motor vehicles, tents, Live in vehicles or any other camping equipment and personal belongings, howsoever any loss or damage may be caused or sustained.
14.6 The Company shall not be liable for injury, loss or damage suffered by any Camper or any Campers on their pitch.
14.7 If a problem arises which is under the Company's control, the Camper(s) must inform the Company’s representatives at the Campsite immediately, so that the Company can try to resolve the problem raised. The Company will not accept liability in relation to a claim of whatever nature if the Camper(s) has failed to bring it to the attention of Company’s representatives at the Campsite.
15. USE OF COMPANY OR PERSONAL INFORMATION
15.1 Use of the Company’s logo or associated images is strictly prohibited without prior consent from the Company.
15.2 In compliance with current data protection legislation, we hold your personal information to fulfil your camping booking with us.
15.3 CCTV and film cameras may be present at the Campsite, this includes filming by the police or security staff carried out for the security of guests, and filming and/or photography by the Company and authorized third parties. By booking a pitch you give the express consent of all members in your party to all such filming and to your/their actual or simulated likeness being included within any film, photograph, audio and/or audio visual recording (“Footage”), all rights in which will be owned by the Company. You also agree that any such Footage may be used by the Company in all media (except for CCTV or security Footage) for promotional purposes, without payment or compensation to you. If you wish to withdraw consent, please contact [Scott Barnes 01280 850005].
16.THESE CAMPSITE RULES, REGULATIONS & NOTIFICATIONS
The Company reserve the right to make amendments to these from time to time where it has a valid reason to do so (including, without limitation, a change in the security or public safety requirements of the Campsite. A full copy of the site terms and conditions (as amended if appropriate) will be available on our website.
Updated and amended 06.09.23
